2019 Vendor Registration for IAHA Maintenance & Management Clinic

April 10, 2019 8:00 AM to April 12, 2019 12:00 PM
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Crowne Plaza Springfield
3000 South Dirksen Parkway
Springfield, IL 62703

The theme in 2019…The Roaring 20’s!

BE SURE YOU HAVE ALL YOUR BASIC ARTICLES TO ATTRACT ATTENTION TO YOUR PRODUCT. Decorate your booth to attract attendees as well.  Our attendees enjoy spending time with you and you’ll want to jazz up the area to draw them in. Exhibitors will be registered for space based on a first come basis.

A FREE benefit for exhibitors is the “Exhibitor Showcase”.  This is a room that will be dedicated to the exhibitors.  You will have a half an hour to make appointments, sell your products and provide demonstrations.  The schedule will be from Wednesday at 1pm to 5pm  and on Thursday from 9 am to noon.  As you register you will be asked if you would like to participate and you will be contacted to determine your time slot.  A final schedule will be provided to attendees.

What does your registration include?

Exhibitor Times (tentative schedule):

Wednesday, April 10 – 1:00 PM to 4:00 PM Exhibitor Set Up

Wednesday, April 10 – 10:00 AM to 4:00 PM – Exhibitor Showcases (You must indicate that you wish to participate in this FREE benefit.)

Wednesday, April 10 – 4:00 PM to 8:00 PM Attendee time with vendors

This is your opportunity to visit and show attendees your products.  The evening meal and festivities will be held in the Exhibitor Hall.

Wednesday, April 10 – 7:30 PM to 8:00 PM Exhibitor prize drawing announced

Wednesday, April 10 – 8:00 PM to ??   Exhibitors are welcome to attend the hospitality room to continue discussions.

Thursday, April 11 – 8:30 AM Exhibitor Appreciation Breakfast

We provide exhibitors with a gift in appreciation of their commitment to our members.  Gifts will be presented to each exhibitor at 8:45 AM.

Thursday, April 11 – 9:00 AM to 11:00 AM Exhibitor Hall is Open

The morning break will be in the Exhibitor Hall, allowing attendees one more chance to talk with you.  There will also be other incentives to draw attendees into the Exhibitor Hall.

Thursday, April 11 - 9 AM to Noon Exhibitor Showcases (You must indicate that you wish to participate in this FREE benefit.

Tear down can begin at 11:00 AM.

While the Exhibitor Hall will be closed after Thursday at 11:00 AM, exhibitors are encouraged to join us for the remainder of the conference.  


Each exhibitor will have a pipe and drape booth space that is 10 feet by 8 feet.  The space will have one 72” x 24” draped display table; two folding chairs; one electrical outlet and an 8 foot backdrop and 3 foot side drapes. There will be a sign in the booth space with the exhibitor name and booth number. The sign is 7” x 44”.

If you have a need for any other equipment, such as a computer screen, please contact Peoria Flag and Decorating to place your order. 

                Peoria Flag & Decorating Co. – 920 East Glen Ave ~ Peoria Heights, IL 61616

                Call 800.322.3946 – Email [email protected]

If you need to ship your booth to the event, please contact Peoria Flag & Decorating and NOT the hotel. 


IAHA has a Year Long Sponsorship program. This  allows your company name to be in front of IAHA members everytime the Website is accessed. Information regarding this program is on the website. Sponsorship includes marketing at the event as well as the website marketing.

The following are sponsorship opportunities are available for the clinic:

* Breakfast Day One - $2,000         

* Breakfast Day Two - $2,000

* Lunch Day One - $2,500            

* Lunch Day Two - $2,500

* Afternoon Break Day One - $500 

* Afternoon Break Day Two - $500

* Cocktail Reception Day One - $1,000

* Evening Entertainment Day Two - $1,000

* Name Badges - $500

* Lanyards - $500 - NA

* Bags - $750

Hotel Reservations:

You are responsible for making your own hotel room reservations. You can contact the hotel by calling:

Crown Plaza Hotel

3000 South Dirksen Parkway

Springfield, IL 62703

Phone: 217-529-7777

We have secured a room rate of $110.00 for a single and double rate, $120.00 for a triple rate and $130 for a quad rate Please indicate that you are attending the IAHA Clinic. You can also register for your hotel room at this link.

Marketing Your Company:

As a benefit to be a vendor at the clinic, you will receive a quarter page ad in the clinic book.  If you are a Platinum or Gold Sponsor, you receive a full-page ad.  If you are a Silver Sponsor, it is a half-page ad. Please send your ad to Kate no later than March 11, 2019 for inclusion in the clinic book.


If you have any questions regarding the clinic or sponsorship, please contact Kate Cole, IAHA Executive Coordinator at 312.834.7646 or [email protected]

IAHA Cancellation Policy: PAYMENT MUST BE MADE AT TIME OF REGISTRATION EITHER BY CHECK OR CREDIT CARD.   If you cancel your registration 30 days prior to this event, you will receive your vendor registration fee, less a $200.00 administrative and marketing fee. Cancellations received 30 days or later will receive no refund. No shows will be billed the full registration fee. Registrations cannot be transferred.


$525.00 Exhibitor Registration (Includes 2 Individuals)

$125.00 Additional Exhibitor Attendee

$0.00 Exhibitor Showcase - Yes I would like one - no cost

$2,000.00 Sponsorship - Breakfast Day One

$2,000.00 Sponsorship - Breakfast Day Two

$2,500.00 Sponsorship - Lunch Day One

$2,500.00 Sponsorship - Lunch Day Two

$500.00 Sponsorship - Afternoon Break Day One

$500.00 Sponsorship - Afternoon Break Day Two

$1,000.00 Sponsorship - Cocktail Reception Day One

$1,000.00 Sponsorship - Evening Entertainment Day Two

$500.00 Sponsorship - Name Badges

$750.00 Sponsorship - Bags


PO Box 4486 | Springfield, IL 62708 | 312.834.7646
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