2018 Vendor Registration for Maintenance & Management Clinic

April 11, 2018 12:00 AM to April 13, 2018 12:00 AM
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Decatur Conference Center and Hotel
4191 US 36 West
Decatur, IL 62522





The theme in 2018…Circus!

BE SURE YOU HAVE ALL YOUR BASIC ARTICLES TO ATTRACT ATTENTION TO YOUR PRODUCT. Decorate your booth to attract attendees as well.  There will be some new and exciting changes to our exhibitor hall, including a change in location. Exhibitors will be registered for space based on a first come basis.

A new FREE benefit for exhibitors is the “Exhibitor Showcase”.  This is a room that will be dedicated to the exhibitors.  You will have a half an hour to make appointments, sell your products and provide demonstrations.  The schedule will be from Wednesday at 1pm to 5pm on Thursday.  As you register you will be asked if you’d like this benefit and you will be contacted to determine your time slot.  A final schedule will be provided to attendees.

What does your registration include?

Exhibitor Times (tentative schedule):

Wednesday, April 11 – 1:00 PM to 4:00 PM Exhibitor Set Up

Wednesday, April 11 – 1:00 PM to 4:00 PM – Exhibitor Showcases (You must indicate that you wish to participate in this FREE benefit.)

Wednesday, April 11 – 4:00 PM to 8:00 PM Attendee time with vendors

This is your opportunity to visit and show attendees your products.  The evening meal and festivities will be held in the Exhibitor Hall.

Wednesday, April 11 – 7:30 PM to 8:00 PM Exhibitor prize drawing announced

Wednesday, April 11 – 8:00 PM to ??   Exhibitors are welcome to attend the hospitality room to continue discussions.

Thursday, April 12 – 8:30 AM Exhibitor Appreciation Breakfast

We provide exhibitors with a gift in appreciation of their commitment to our members.  Gifts will be presented to each exhibitor at 8:00 AM.

Thursday, April 12 – 9:00 AM to 5:00 PM – Exhibitor Showcases (You must indicate that you wish to participate in this FREE benefit.)

Thursday, April 12 – 9:00 AM to 11:00 AM Exhibitor Hall is Open

The morning break will be in the Exhibitor Hall, allowing attendees one more chance to talk with you.  There will also be other incentives to draw attendees into the Exhibitor Hall.

Tear down can begin at 11:00 AM.

While the Exhibitor Hall will be closed after Thursday at 11:00 AM, exhibitors are encouraged to join us for the remainder of the conference. There will also be time slots for Exhibitor Showcases until 5pm on Thursday.


Each exhibitor will have a pipe and drape booth space that is 10 feet by 8 feet.  The space will have one 72” x 24” draped display table; two folding chairs; one electrical outlet and an 8 foot backdrop and 3 foot side drapes. There will be a sign in the booth space with the exhibitor name and booth number. The sign is 7” x 44”.

If you have a need for any other equipment, such as a computer screen, please contact Excel Decorators to place your order. 

                Excel Decorators – 3600 Winchester Rd, Springfield, IL 62707

                Call 217.528.4024 - Email

If you need to ship your booth to the event, please contact Excel Decorators and NOT the hotel. 


IAHA is has a Year Long Sponsorship program that will allow your company name to be in front of IAHA members more often. Information regarding this program is on the website. Sponsorship includes marketing at the event as well as on the website.

If you prefer, the following are sponsorship opportunities for the clinic:

* Breakfast Day One - $2,000         

* Breakfast Day Two - $2,000

* Lunch Day One - $2,500            

* Lunch Day Two - $2,500

*  Afternoon Break Day One - $500 - No longer available     

* Afternoon Break Day Two - $500

* Cocktail Reception Day One - $1,000

* Evening Entertainment Day Two - $1,000

* Name Badges - $500 - No longer available

* Lanyards - $500 - No longer available

* Bags - $750

Hotel Reservations:

You are responsible for making your own hotel room reservations. You can contact the hotel by calling:

Decatur Conference Center and Hotel

4191 US Highway 36 West

Decatur, IL 62522

Phone: 217-422-8800

We have secured a room rate of $101.61 for a standard room and $107.08 for a business class room.  Please indicate that you are attending the IAHA Clinic.

Marketing Your Company:

As a benefit to be a vendor at the clinic, you will receive a quarter page ad in the clinic book.  If you are a Platinum or Gold Sponsor, you receive a full-page ad.  If you are a Silver Sponsor, it is a half-page ad. Please send your ad to Kate no later than March 12, 2018 for inclusion in the clinic book.


If you have any questions regarding the clinic or sponsorship, please contact Kate Cole, IAHA Executive Coordinator at 312.834.7646 or

IAHA Cancellation Policy: PAYMENT MUST BE MADE AT TIME OF REGISTRATION EITHER BY CHECK OR CREDIT CARD.   If you cancel your registration 30 days prior to this event, you will receive your vendor registration fee, less a $200.00 administrative and marketing fee. Cancellations received 30 days or later will receive no refund. No shows will be billed the full registration fee. Registrations cannot be transferred.


$525.00 Vendor Package (includes 2 individuals)

$0.00 Second Attendee Name - Please check and then add name to dropdown

$125.00 Additional Company Representative

$0.00 Yes, I would like a FREE Exhibitor Showcase

$150.00 Online Advertising

$2,000.00 Sponsorship Breakfast Day One

$2,500.00 Sponsorship Lunch Day One

$500.00 Sponsorship Afternoon Break Day One

$1,000.00 Sponsorship Cocktail Reception Day One

$2,000.00 Sponsorship Breakfast Day Two

$2,500.00 Sponsorship Lunch Day Two

$500.00 Sponsorship Afternoon Break Day Two

$1,000.00 Sponsorship Evening Entertainment Day Two


IAHA Year-Long Sponsorship


PO Box 4486 | Springfield, IL 62708 | 312.239.3625
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